SOP For Emergency Plan | Site Emergency Plan

Identified Emergency SituationsIdentified list of Hazardous Chemicals, Emergency Command StructureResponsibilities & Authorities, Emergency Control CentreContacts of External Emergency Services, Emergency Prevention Systems, Fire Prevention SystemsLarge Scale Chemical / Oil spillage, Busting, Prevention for Personal Accidents & Electric Shock., Personnel Protective Equipment, Emergency

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ProceduresEvacuation, Emergency stoppage of the plant., Fire Fighting, Electric Shock, Large Scale Oil / Chemical Spillage (overground / person)., Personal Accident., Solvent tanker containment., Accidental Blasts, Earth Quake/ severe/ cyclonic storm/ Medical emergency, First Aid and medical, Maintenance Procedure for Equipment, Fire Fighting Equipment, Protective Gears & Shields, Procedure for Training of Personnel, Procedure for Mock Drills, External Authorities to be informed



Overall responsibilities for managing emergency situations & give overall direction for control.

Continual review of the cause of accident & determine best countermeasures.


The incident controller will head the emergency control center. Informing police authorities. Will inform all nearby hospitals for medical aid for sufferers and fire stations for the fire brigade.

Arrangement of first–aid facilities.

Arrangement of safety equipment.

Arrangement of transport facilities.

Will provide all kinds of facilities to the emergency team.

Will arrange tea, snacks, food, etc. for the disaster team.

Will ensure that breathing apparatus, torches, and proper lighting arrangements are made at the place of emergency.

Will ensure proper arrangement of water.

Will arrange adequate workforce for assistance.

Assist external services in directing them to the areas of incident and providing any help and assistance to them on their arrival.

Will arrange for First Aid & Medical Aid.


Evacuation of all people from the accident/emergency area.

Will be overall responsible for handling & controlling the emergency incidents & operations with the help of the disaster team. Keep all the gates open for easy flow of all kinds of transport and avoid any kind of rush on the main gate.

Will provide all kinds of information regarding emergencies to the incident controller.

Will clear all burnt material from an incident of emergency & shift to a safer place.


He shall keep watch on an entire emergency operation.

He shall ensure that water, air, and any other disaster-fighting operation does not pollute the environment.

If required he shall get the necessary test done on air/water discharge through QC or through an outside test laboratory.

Make all possible arrangements for preventing or mitigating the effects of the incident on the environment. This may include activities like containment of spillage, treatment through ETP, decisions between air pollution and water pollution, etc.

Shall investigate the cause of the disaster and submit a report to management.


Control Office

The Security office near the main gate has been designated as an emergency control center at the time of emergency. The incident controller shall operate and give directions from the center where all external emergency services shall be received and directed to the site of the incident. The center has been equipped with the following facilities:

Telephone line connecting the center to all areas of the plant especially those prone to emergency as well as to outside for obtaining emergency services.

A site map showing details like the location of fire fighting pieces of equipment, layout plan of drains and location of WTP, location of emergency exits, etc.

List of all possible emergency services providers with their contact numbers & address.

Internal telephone directory of the plant including contact numbers of residences of senior personnel.

Note pads, pen, pencil & other stationery for recording any details at the time of the incident.

List of Disaster team members (L-E050-01).

The stock of safety equipment like gloves, masks, helmets, etc.

Emergency Assembly Point

An emergency assembly point at the lawn near the security gate has been identified for use during an actual emergency taking place. The various personnel evacuated from the plant during an emergency incident will assemble at this point for further directions by the Incident Controller.

On site emergency plan | Site emergency plan


A) Fire prevention system:

Adequate numbers of fire fighting equipment have been installed at different locations in the plant as indicated in the site map placed in the control office at the security gate. While installing these equipment care has been taken to match the type of equipment with the type of fire likelihood in the relevant area e.g.:

Apart from the above following measures are taken for the prevention of fire:

Board installed at the gate has a statutory warning “No Smoking”.

Security checks of workers coming on duty for searching cigarettes & matchboxes etc.

Maintenance of electrical panels by Maintenance department as per schedule.

Fire fighting classes are being taken for all newly joining personnel.

Use of personal protective types of equipment at all risk-prone jobs.

B) Prevention of Large scale chemical/oil spillage:

An empty tray is used while removing the waste oil from the machines.

Oil is removed from machines through a drain valve/plug or pump.

Oil drums are shifted to the scrap yard through trolleys to avoid any kind of spillage during shifting.

It is ensured that the lid of the drum is a tight fit.

A separate area has been demarcated for keeping the used oil in Scrap Yard.

In the oil storage areas, adequate oil containments have been provided for any spillage that may take place.

The copies of Material safety data sheets (MSDS) or their extracts, for various hazardous substances, have been made available at the places of their storage, use & transfer for guiding the personnel for action in case of any incidents.

Prevention for Bursting:

A boiler is covered under A.M.C. for maintenance & checking for all working including safety aspects. Steam lines throughout the plant are laid down as per the used pressure.

Along with all the vessels Pressure Reducing Valves has been installed. LPG Cylinder is used with authorized regulators only. Periodic Pressure Vessel testing. Prevention for Personal Accidents and Electric Shock: In all the vulnerable areas required PPE’s have been provided.

Adequate training is being provided to the people from time to time. Hoist, Lift & tackles, and Safety belts are periodically tested for compliance. For accident-prone working like working at height, working in a confined area, and working near moving parts instructions have been documented for compliance.

Personnel Protective Equipment

Safety equipment for handling fire, like ladders, Helmets, Torch, Masks & Hand Gloves, etc. have been provided insufficient stock at an emergency control center.

Apart from this, various protective equipment, like gloves, masks, etc. for handling hazardous substances have been provided at the places of storage & use of such substances.


a) Evacuation

Security evacuates all the people from the accidents/emergency area with the help of the disaster team, to ensure complete evacuation, the day’s attendance list is referred. All evacuated people are gathered at the assembly point.

b)Emergency stoppage of the plant.

HOS (P & A) should inform all HOS (Productions) to stop their production. He should also tell the tentative stoppage time so that actions can be taken accordingly.

HOS (Productions) should stop their machinery and other activities as per the advice of V.P. (Operations)

V.P. (Operations) should suggest processes to HOS (Productions) that how they should stop the working of the plant after assessing their process steps and duration of the stoppage. All uh stoppages are to be recorded in incident records (F-E050-01).

c) Fire Fighting Procedure

Workers / Security Guards / Persons noticing fire should immediately shout AAG-AAG-AAG to announce the fact that the fire has taken place and should inform the security guard on duty. A work instruction (W-E050-01) to this effect is displayed at various locations in the plant mill. The Head of the concerned department on duty will instruct the security guard to blow the fire siren.

The Head of the concerned department shall also inform the location of the fire to all senior personnel (viz. V.P. Operations, HOS (P&A), HOS of concerned department & HOS (Maintenance & Utilities) through telephone.

The emergency Controller along with the fire fighting team will reach where the fire has taken place and start the fire fighting operation.

The emergency Controller will inform the emergency services controller for the help of the fire station in case of a major fire. The abatement coordinator will see that there is no adverse effect on the environment. The disaster team shall segregate the burnt material and shift it to a safer place.

All concerned will operate as per their defined responsibilities as given under the command structure.

All emergencies are recorded in incident records (F-E050-01) and analysis of the execution of a plan is carried out and suitable corrective and preventive actions are carried out accordingly.

c) Electric Shock & Personal Accidents :

In case of electric shock first person noticing shall inform electricians who shall immediately disconnect the electric lines. A person shall be taken out from the accident place for this stature may be used. The disaster management team shall provide required first aid with the help of a first aid box.

If a required person shall be taken to the nearby hospital for the treatment depending on the gravity of the accident. Record is kept in incident records (F-E050-01).

Large scale Chemical / Oil spillage over the ground due rupture or damage of drum / over a person / Solvent tanker containment: If the spillage is noticed during unloading or in the tank, the Supervisor/Operator/store assistant will inform the same HOS of the respective department and security gate.

The operator will immediately stop all the drain channels of that tank.

After getting the information about the spillage, the security in charge will inform HOS (P & A) and HOS (Maintenance & Utilities) and rush the disaster management team to the location of the spillage.

HOS (P& A) will take the charge of management activities like any outside assistance required.

All the team members will act as per instruction from the HOS of the respective department and HOS (Maintenance & Utilities) to control the spillage.

In case of personal injury, a person is immediately taken for an eye shower, body shower, first aid, and to a nearby hospital depending on the situation.

The disaster team will make all-out efforts to control the emergency as follows:

To plug the leakage points, if possible.

Use of trays, drums, or other containment to avoid further spillage of oil from the source.

Collection of the oil that has spilled over to land.

Use of other means of containment like sandbags, wooden chips, etc.

Diverting the flow of spillage towards the drain to an adequate location for collection or other channels as directed by HOS (Maintenance & Utilities).

All concerned will operate as per their defined responsibilities as given under the command structure.

Record is kept in incident records (F-E050-01).

f) Accidental Blast:

Shall be handled as per the procedure for emergency stoppage of plant, fire fighting, and personal accidents as above.

Action to Be Taken In case of Earthquake

In case you feel tremors of an earthquake, the below guidelines should be followed:

Ask maintenance department to cut off electricity main supply

Quickly exit to the open space.

Do not make use of lifts.

If not possible, slip under a wooden/metal surface to protect yourself from rubbles of the roof.

Stand in the corners of the building.

Action to Be Taken In case of severe/ cyclonic storm

In case you feel a severe storm, the below guidelines should be followed:

Ask maintenance department to cut off electricity main supply

Take shelter in a covered space.

Do not make use of lifts.

First Aid and medical aid

The first aid box is maintained as per the checklist (I-E030-27). All injured people are given first aid through trained disaster management team members. In case of serious injury, the person is taken to a nearby hospital after giving pre intimation to the hospital.


Fire Fighting Equipment

Based on the filling frequency of various extinguishers, at the beginning of the calendar year, an annual filling schedule is prepared (F-E050-03) and the extinguishers got filled through external agencies accordingly and records are maintained in the fire extinguisher history sheet (F-E050-04). The validity of extinguishers remains displayed on them. The complete hydrant system is checked weekly as per Hydrant Check List (F-E050-05).

Training Procedure of Disaster Team

HOS (P & A) will prepare the list of disaster teams and first aid teams. Efforts will be made to include the following personnel in these teams:

from the security staff

from those working in the emergency prone areas

from those working in different shifts

Training of disaster team covering the following shall be planned & organized for the following:

How to use various types of fire equipment.

Types of fire.

Updating the knowledge of safety equipment.

Providing First–Aid training by Company’s faculty and through an outside agency.

Practical use of fire fighting equipment through mock drills.

First Aid.

Training for the disaster management team will be provided as per the process for HRD.

Records pertaining to the training of the disaster team will be maintained as per the procedure.


A mock drill of an Emergency situation shall be conducted once every six months under the coordination of H.O.S. (P & A).

H.O.S. (P & A) shall decide the date & time of the mock drill in consultation with V.P. (Operations).

On the given date & time telephone will be received at security gate regarding the fire from one of our employees.

The incident controller shall reach the designated place at a specified time and inform the concerned emergency controller through telephone/messenger.

The Emergency controller shall operate the relevant emergency procedure and all concerned shall start acting as per the requirement of the procedure. :-

H.O.S. (P & A) on duty will instruct the guard to blow the fire alarm.

Send a fire-fighting team to the site, with all firefighting equipment.

Inform all concerned regarding the fire.

Keep the entire vehicle ready at the gate along with the drivers.

A nominated observer shall notice the operation of the procedure of all the concerned and shall bring up the deficiencies observed in the drill in a meeting of all concerned immediately after the drill.

The meeting shall identify the follow-up action required to make the procedure more effective.

The record of the mock drill shall be maintained by M.R.(F–E050-02) along with corrective and preventive action required for making it more effective.


Deputy Director Factories

To insurance Authorities through G.M.

D.S.P/ Police Station

S.M.O., Civil Hospital


>Fire Extinguisher Training (Learning Assessment)

>Inentification of Environmental Aspects and health and Safety Hazards

>Handling fire in Industries or Company


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