This document defines the process of Inspection and Release of Raw materials, Packing materials, and Finished Goods.Â
This document is limited to QC operations about the inspection and release of RM /PM/FG.
RESPONSIBILITY:
Follow SOP: QC
In-charge
PROCEDURE:
Quantity GRN containing the following details about the material is received from the stores:
Invoice no.
QuantityÂ
Supplier name
Supplier COA should be present with the consignment. The material detail is entered in the Inward register PL/QC/R001 for Raw materials and PL/QC/R002 for Packing materials.
Preliminary checks for Approved Vendor from list of approved vendor and presence of supplier test report are done and if non-confirming immediately consignment to be put UNDERHOLD and issue is highlighted to RB procurement for necessary actions.
Sampling is done as per the sampling SOP. For every lot of RM, the Reference sample of about 100g/100 ml is also kept and the same is recorded in RM Control samples register.
Analysis is done as per the standard testing procedure & results are compared with standard specifications and are recorded in the analytical report. Ref: TDS documents.
If material is meeting specifications then Green colored QC passed Sticker is put on the respective lot with AR Number, date of clearance, and date of Retest (for raw material)
The status is mentioned on the GRN and returned back to Store.
Accordingly, JDE entry is made.
If the material is not conforming to the spec then a rose-colored UNDER HOLD sticker is put on the lot with the AR Number and date.
Status of UNDER HOLD about the lot is highlighted to procurement for taking necessary actions.
If the non-conformance is not critical then Procurement will rise the deviation note for using the material
RB procurement will get the necessary approvals from Unit Head, QA-Head, Procurement as required and submit the deviation note to site QA.
On getting the approved deviation, QC clears the lot and put the status as passed. The same to be recorded in the deviation record.
If material is not approved on deviation or has not gone through the process of getting the deviation then the lot is REJECTED and QC put a red-colored QC REJECTED sticker on the lot. GRN is also updated with the status and returned back to the store. A rejection note is made.
The store will remove the rejected lot out of the factory either scrap or sent back to the supplier along with the commercial dept.
An analytical report of each lot of RM/PM is made as per individual record formats.
FINISHED GOODS
At the Bulk release stage:
The bulk sample received from manufacturing as per is released to filling & packing after checking physical appearance, odor, color, and also as per the Bulk release plan below.
Observations are recorded in respective batch cards.
At the IPQC stage:
Samples are collected as per the sampling procedure.
All the parameters (minimum as per product AQL) with respect to a product are checked.
All the quality-related observations online are recorded.
If non-conformances are found respective FG is put UNDERHOLD and FG NC report indicating the details is sent to production for necessary actions.
Control/Counter samples of each batch are taken from the filling line as per and preserved in the Control/Counter Sample room. Accordingly, records are maintained.
At the KPI stage:
All the parameters as per FG AQL are checked and recorded in FG Release Report
On all parameters meeting the AQL, FG is released in the JDE system and accordingly dispatched.
If any NC FG, QC put UNDER HOLD status on the respective pallet of FG and NC report indicating the details is sent to production for necessary actions.
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