A review of the organization is conducted by all Heads at the beginning of the system & subsequent review is conducted at a frequency of once every three years to determine the environmental aspects of health & Safety Hazards.
All Heads conduct a brainstorming session to list down the various operations of the company and prepare an “ INVENTORY OF OPERATIONS”. For this purpose documented guidelines are followed by the team and the information generated is recorded in the aspect identification & analysis record (AIA) and hazard identification & risk analysis record (HIRA).
Aspect identification is carried out considering a lifecycle perspective including the acquisition of raw materials, design, production, transportation/ delivery, use, end-of-life treatment, and final disposal.
For each of the operations identified above, an analysis is carried out for inputs to the operation and outputs/releases from the operation, and all possible environmental aspects and health & Safety Hazards are identified.
While identifying the aspects & hazards of operation in each department, the team makes use of documented guidelines for the identification of environmental aspects and health & Safety hazards. The results of aspects & hazards are recorded and maintained.
The team then debates and discusses the impact/ risk rating as per the criteria to determine the total ratings of all identified aspects & hazards. The significant/unacceptable aspects & hazards are selected based on criteria defined in the above instruction
Updating Information
All Heads keep track of any changes w.r.t. organization, equipment /machine, process, and material including temporary changes or incidents/accidents taking place and their impacts on operations, processes, and activities.
This is considered at each stage for the complete design & development of products/services. In case of any such instances taking place, they get the operation inventory modified through the MR, who then initiates the process of identifying changes in relevant aspects & hazards and their impacts/ risks, as per the process above.
This may require revisions of aspects & hazards, regulatory requirements, and impact/risk rating. Any new/ modified aspect/hazard is noted on the amendment sheet in the same format as AIA & HIRA, reflecting the date of incorporation of the new/ modified aspect/hazard; all these are regularised at the time of comprehensive review after three years.
PROCESS
OUTPUTS: Aspect
identification & analysis record (AIA) and hazard identification
& risk analysis record (HIRA).
CONTROL OF CONTRACTED SERVICES
PROCESS DESCRIPTION
A list of all contractors working on site is maintained. Based on the performance of existing contractors who had been delivering satisfactory services to the company for the past year and above have been listed.
Any new contractor to be hired for services is selected by the HOS & approved & V.P. (O) by comparing the contractor’s skill with the job requirement. For this purpose, he may consult the other user HODs. The records of contractors’ assessments are maintained in the contractor's file by the HOD (Personnel).
All approved contractors are issued a copy of relevant instructions along with the issue of the contract. All existing approved contractors have also been supplied with a copy of such instructions. Any changes/amendments made in the instructions of contractors require a fresh copy to be issued to the contractor by MR.
For contractors working at the site, a copy of such instructions is displayed at relevant places for reference by during use and the respective HOD monitors their performance on a day-to-day basis. Contractors or their employees working on-site are provided training as per the process of HRD and records are kept.
All HODs ensure conveying complete requirements to contractors and suppliers through contract agreement/ indent/purchase orders affecting quality, environment & safety to the contractors and suppliers of new plant, equipment, materials, chemicals, technologies, processes, procedures, work patterns, etc.
On receipt of deliveries, compliance is verified as per the receipt inspection plan (P-E040-01), in case of any non-compliance matter is taken up with the supplier suitably and records are kept. All visitors are informed of the environment, health, safety & emergency related issues by the security & respective head
PROCESS OUTPUTS: Control of activities of contractors formatting the requirements of EHS management system
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>Guidelines for Identification of Issues (Environmental Aspects and Health & Safety Risks)