Environmental and Health Safety Manual

A review of the organization is conducted by the Core EHS Team at the beginning of the system & a subsequent review has been conducted a frequency of once every three years to determine the environmental aspects of health & Safety Hazards.

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PROCESS OWNER:  M.R (for Co-ordination)

PROCESS INPUTS: All Company’s products, processes, and services


A review of the organization is conducted by the Core EHS Team at the beginning of the system & a subsequent review has been conducted a frequency of once every three years to determine the environmental aspects of health & Safety Hazards.

Core EHS Team consisting of M.R.  and all other H.O.D’s conduct a brainstorming session to list down the various operations of the company and prepare an “ INVENTORY  OF  OPERATIONS”. For this purpose documented guidelines (I-E10-01 & 02) are followed by the team and the information generated is recorded in the aspect identification & analysis record (AIA) (R-E10-01) and hazard identification & risk analysis record (HIRA) (R-E10-02).

For each of the operations identified above, an analysis is carried out for inputs to the operation and outputs/releases from the operation,  and all possible environmental aspects and health & Safety Hazards are identified. While identifying the aspects & hazards of operation in each department, the team makes use of documented guidelines for the identification of environmental aspects and health & Safety hazards (I-E10-01 & 02). The results of aspects & hazards are recorded and maintained in the (R-E10-01 & 02)

The team then debates and discusses the impact/ risk rating as per the criteria (I-E10-03 & 04) to determine the total ratings of all identified aspects & hazards. The significant/unacceptable aspects & hazards are selected on the basis of criteria defined in the above instruction

Individual Heads of Deptt. keep track of any changes w.r.t. organization, equipment /machine, process, material including temporary change or incident/accident taking place and their impacts on operations, processes, and activities. In case of any such instances taking place, they get the operation inventory modified through the MR, who then initiates the process of identifying changes in relevant aspects & hazards and their impacts/ risks, as per the process above. This may require revisions of aspects & hazards, regulatory requirements, and impact/risk rating.

PROCESS OUTPUTS: Aspect identification & analysis record (AIA) (R-E10-01) and hazard identification & risk analysis record (HIRA) (R-E10-02).


PROCESS OWNER: HOS (Personnel & Admn.)

PROCESS INPUTS: a) Identify hazards & aspects

                                  b) Environmental, safety, and health acts and rules


The company maintains a subscription to Environmental, safety, and health acts and rules, consents/permits, and any other documents as a database. The track is also kept of any changes/ amendments to the above through circulars, subscriptions, Liaoning, etc. for keeping the information updated. In view of any changes as above, required changes are made in the documents.

Based on regulatory requirements & other requirements like company’s production & internal requirements, hazard identification & control, best practices codes, Industry associations/ regional standards/ interested parties/ customer requirements are determined through Regulation Register (R-E20-01) and for applicable requirements Regulation & Other Requirements Monitoring and Compliance Program (P-E020-01) has been prepared for compliance & monitoring. Where more than one requirement on the same issue is identified to be applicable, the most stringent requirement is listed in the program.  Apart from compliance with the program all reports/ statements are sent to the regulatory bodies, any other information with respect to applicable regulatory requirements is provided by MR.

At least once a year, all regulatory and other requirements are evaluated and compliance is ensured through a checklist (F-E020-01)

PROCESS OUTPUTS:  Compliance with regulatory requirements

Environmental Health & Safety Procedure Manual | CORE PROCESSES FOR EHS



PROCESS INPUTS: a) All significant hazards and aspects

                                   b) Contractors working on site

                                   c) Regulatory requirements


Based on the above inputs operational Control has been defined as aspect identification & analysis record (AIA) (R-E10-01) and hazard identification & risk analysis record (HIRA) (R-E10-02) . These records specify, among other things, the operation related to the control of significant/unacceptable aspects & hazards including instructions for control of process sequence & parameters to be monitored and any precaution to be taken. While defining controls following hierarchy has been considered:

The Hindi/ English version of these operating instructions are displayed at the relevant location for use by the operators, wherever required, as per the process for document control. The equipment associated with significant/unacceptable aspects & hazards requiring preventive maintenance has been identified and executed as per the process for maintenance.

PROCESS OUTPUT: Control of processes to meet the defined requirements.



PROCESS INPUTS:   Activities of all contractors, can be influenced by the company


A list of all contractors working on site is maintained (L-E040-01). Based on the performance of existing contractors who had been delivering satisfactory services to the company for the past one year and above have been listed. Any new contractor to be hired for services is selected by the HOS & approved & V.P. (O) by comparing the contractor’s skill with the job requirement. For this purpose, he may consult the other user HODs. The records of contractors’ assessments are maintained in the contractors' file by the HOD (Personnel).

All approved contractors are issued a copy of relevant instructions along with the issue of the contract. All existing approved contractors have also been supplied with a copy of such instructions. Any changes/amendments made in instructions of contractors are requiring a fresh copy to be issued to the contractor by MR.

For contractors working at the site, the copy of such instructions is displayed at relevant places for reference by them during use and the respective HOD monitors their performance on a day-to-day basis. Contractors or their employees working on site are provided training as per the process of HRD and records are kept.

All HOD’s ensure conveying complete requirements to contractors and suppliers through contract agreement/ indent/purchase order affecting quality, environment & safety to the contractors and suppliers of a new plant, equipment, materials, chemicals, technologies, process, procedures, work pattern, etc. On receipt of deliveries, compliance is verified as per receipt inspection plan (P-E040-01), in case of any non-compliance matter is taken up with the supplier suitably and records are kept. All visitors have informed the environment, health, safety & emergency related issues by the security & respective head

PROCESS OUTPUTS: Control of activities of contractors formatting the requirements of EHS management system



PROCESS INPUTS:   All potential emergencies situations and accidents          


During the identification of aspects & hazards, potential emergency situations and accidents have been identified and recorded in the aspect identification & analysis record (AIA) (R-E10-01) and hazard identification & risk analysis record (HIRA) (R-E10-02). Considering emergencies and accidents and taking into account the needs of relevant interested parties, e.g. emergency services and neighbors an on Site emergency plan has been prepared (P-E50-01). The plan gives the details of the Command structure to handle the emergency, responsibilities of various functionaries, preventive measures to avoid emergencies, maintenance of personal protective equipment, fire fighting equipment, and first aid boxes. The plan also defines the ways to mitigate the impact of emergencies on the environment and personnel. The above plan is reviewed periodically in view of lessons learned from emergencies and accidents and wherever felt necessary the plan is revised.

PROCESS OUTPUTS: Structured handling of emergencies & accidents.



PROCESS INPUTS: a) Processes as per operational control.

                                   b) Regulatory requirements

                                    c) Objectives & targets


Based on the Operational Control Program, Regulation Compliance Program, and Management Programs monitoring & Measurement is carried out. Various programs specify, among other things, the followings:

i)  The key process parameters of different operations/stages related to the significant hazards & aspects and their specification limits.

ii) The parameters related to the release/discharge related with the significant aspect and their specification limits.

iii) The frequency of the check to be carried out on each parameter, the method of test, and actions to be taken in case of deviation.

While defining the specification limits of various parameters, the reference has been made to the regulatory requirements, if any. Where ever it is necessary, the specification limits have been defined as per the company’s standards. The departmental head ensures that the required monitoring and measurement as given in the plan is carried out by the designated personnel at the defined frequency. The record of such monitoring and measurement is kept in the forms specified in the plan. In case of non-conformity in meeting the standards (specification limit) with respect to releases or discharge from the operation, the procedures for non-conformance and corrective and preventive actions are followed.

The equipment related to monitoring and measurement and requiring periodic calibration has also been identified by the respective HOD/HOS and controlled as per the process for calibration.

PROCESS OUTPUTS: Monitoring and measurement records

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