SOP for Performance Monitoring and Measurement

To establish, implement and maintain a procedure to monitor and measure, on a regular basis, the EH&S performance and to evaluate compliance to applicable EHS legal requirements and other requirements of XYZ Ltd.

SCOPE:  Applicable to all activities of XYZ ltd covered under the scope of the Framework standards for EC and OH&S.

RESPONSIBILITY: The overall responsibility for establishing, documenting, and updating this system lies with the Management Representative.

The Department Heads, in the respective departments, will implement the system for Monitoring and Measurement with respect to their EH&S performance.


Procedure for monitoring and measurement of EH&S performance addresses and provides for both qualitative and quantitative measures appropriate to the needs of the organization by identifying key performance parameters for its EH&S performance across the entire organization.  

These will include as a minimum:

Monitoring the performance of the EHSMS viz conformity with the organization’s EH&S policy, objectives, and targets.

Risk controls have been implemented and are effective.

Learning from Incidents (accidents and near misses) and occupational injuries and illness cases

Awareness training and communication programs are effective

Key environmental parameters

Compliance with applicable EH&S legislation

Compliance with Company Standards (Other requirements EH&S)

Calibration and maintenance of monitoring equipment

The EH&S Management Programs are monitored for reviewing its progress.

Training conducted as per schedule will be monitored and reviewed for adequacy during the Management Review Meetings.

For operational controls, the relevant area supervisor and /or Dept. The Head is responsible for establishing and maintaining procedures (including work instructions) for monitoring and measurement of key characteristics.

EH&S evaluation of operation areas and operational control procedures/Work Instructions is monitored by conducting Internal Audits.  These audits are conducted annually by the Team comprised of the Mfg manager, SHE Coordinator, and SHE Executives.

In case of parameters deviate from the prescribed standards, they are recorded in a “Corrective and Preventive Action Report” as per the requirement of “Non-Conformance and corrective and preventive action with respect to EHS”

If required these deviations are reported to the concerned authorities (for example: Pollution Control Board, Factory Inspector, etc).

The EHSMS parameters, which need to be monitored, measured, and reported, are identified as follows:


Number of occupational injuries and illnesses

Types of Occupational injuries and illnesses

Lost Time Accidents

Restricted work cases

Medical Treatment cases

First Aid cases


Chemical Oxygen Demand (COD)

Hazardous waste

Non-Hazardous Waste

Recycled waste

SOx from Boilers

Energy Consumption

Water Consumption

Ozone-depleting substances

Procedure of monitoring and measurement

In addition to the above, the factory will maintain and review performance against the following parameters

Planned Inspections

Workplace noise

Permit to Work system

PPE usage

Safety committee meetings

Workplace Dust monitoring

Ambient Air Monitoring

The responsibility for monitoring the above rests with the SHE executive/Coordinator and its review will be done by the Management Review Committee.

Monitoring instruments are regularly calibrated and it is ensured that only calibrated instruments are used for monitoring and measurement.

It is ensured that external parties doing EHSMS monitoring for HUL, Barotiwala use a calibrated instrument.  Cross-verification of the instrument used on XYZ LTD. site with the submitted calibration certificate stating the instrument number and other identifications shall be done prior to monitoring.

Department using instruments / standardized solutions used for monitoring EHSMS parameters shall identify the instruments / standardized solutions and prepare a specific “Master List of Instruments / List of Standardized Solutions”

The calibration of instruments / standardized solutions is done against certified instruments/solutions having a known valid relationship to National / International Standards. Where no National / Internal Standard exists, the basis of calibration is documented as calibration work Instructions.


All applicable legal parameters for EHS monitored as per the monitoring matrix are reviewed for compliance to existing norms and standards for compliance as per monitoring frequency or once every six months, whichever is less.

Immediate corrective action is taken for any parameter not meeting the legal requirement and the same is recorded in the review report

The results of the evaluation are discussed during the Management Review meeting


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